Do you ever feel like your WordPress website maintenance team is all over the place, struggling to stay on top of tasks and deadlines? Or maybe you are a solo act, but you cannot seem to keep your WordPress projects organized.
On the other hand, if you are a WordPress developer or designer, you might be more interested in features that help you collaborate seamlessly with your team, share files, and track progress without constantly pinging each other.
And let’s not forget about the client’s perspective on client sites. They want to feel like their project is in good hands, with clear communication and visibility into what is happening behind the scenes.
Regardless of your role, we can all agree on one thing: simplicity is key. Nobody wants to waste time deciphering a complicated plugin.
From a project management point of view, having a solid plugin that acts as a command center is essential for teams. In this article, we will discover the best WordPress project management tools, available as WordPress plugins.
What to Look for In a WordPress Project Management Plugin?
Project managers look to streamline workflow, enhance team collaboration, and provide a centralized hub for managing projects efficiently. The right WordPress plugin ticks all these boxes and significantly improves WordPress development, with increased capacity for productivity and organization for the website.
See if your plugin has the following must-have features:
- Intuitive Task Management: Create, assign, track tasks with deadlines, priorities, progress updates.
- Team Collaboration Tools: Built-in messaging, file sharing, commenting capabilities.
- Calendar and Scheduling: Visual calendar for viewing timelines, deadlines, team availability.
- Reporting and Analytics: Detailed reports for monitoring progress, identifying bottlenecks.
- Integration: Seamless integration with email clients, CRM systems, project management apps.
Also Read: Best WordPress Event Calendar Plugins
Top WordPress Project Management Plugins
Here are the best project management plugins for WordPress to try –
Projectopia
With compatibility across various WordPress versions and themes, along with support for popular plugins like Yoast SEO and Rank Math, Projectopia offers a versatile and user-friendly project management solution. This is a comprehensive WordPress plugin designed to streamline project management tasks efficiently.
Key Features:
- Automatic calculation of project timelines
- Task assignment and user access control
- Milestones, file uploads, reviews, and approvals
- Integrated project portal for easy communication
Price:
- Single Site License: $149/yr
- 5-Sites License: $199/yr
- 25-Sites License: $299/yr
WP Project Manager
WP Project Manager is an advanced WordPress project management tool designed to streamline task creation, organization, and assignment. Its user-friendly interface makes it easy to track projects by time, generate advanced performance reports, and manage to-do lists with added tasks, user assignments, and due dates. The tool also features dynamic notifications, enabling real-time updates on task activities.
Key Features:
- Good Task Management: Create unlimited to-do lists, assign tasks, set due dates, and track progress with a progress bar.
- Advanced Performance Reporting: Generate detailed reports to monitor time tracking and overall project performance.
- Milestone Integration: Manage projects efficiently with three types of milestones, assigning messages and to-do lists for better organization.
- Dynamic Notifications: Receive real-time email and push notifications for updates on tasks, mentions, and other activities, ensuring everyone stays informed.
Price:
- Personal – $296
- Professional – $522
- Business – $809
Read More: Top 10 WordPress Custom Fields Plugins
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SP Project & Document Manager
This robust and flexible WordPress project management plugin is tailored for efficient file and document management. Designed to handle unlimited files and folders, it allows users to create, organize, and remotely share these resources effortlessly.
The plugin’s user-friendly interface and powerful features make it ideal for businesses and individuals needing a streamlined document management system. With multilingual support and compatibility with Gutenberg and Elementor, it integrates seamlessly into any WordPress site.
Key Features:
- Unlimited files, folders, and subfolders
- Built-in login system for secure document access
- Multiple file upload with a single click
- Compatibility with Gutenberg and Elementor
Pricing:
- Single Site License – $75.00
- 1-3 Sites – $125.00
- 5 Site License – $195.00
Read More: WPBakery Vs Elementor: Which Page Builder Packs More Punch?
Kanban Boards for WordPress
This plugin designed to streamline scheduling, tracking, and customer relationship management. The installation process is straightforward, and the boards are highly customizable to fit the unique needs of your team.
You can create and edit projects and tasks on the fly, assign them to specific team members, and monitor their progress in real-time. The plugin allows you to estimate and track time, create custom views, and bookmark tasks for easy reference.
User privacy and access management are built-in features, ensuring that your data remains secure and separate from WordPress data. Additionally, the plugin supports mobile access, allowing you to manage your projects on the go.
Key Features:
- Instant creation and editing of projects and tasks
- Real-time collaboration and updates
- Customizable views and task bookmarking
- Secure data storage, separate from WordPress data
Price: Free
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Project Panorama
This plugin simplifies the project management process for you and your team. With a rich set of features, it transforms how projects are managed, making it easier to track progress and keep clients informed. The plugin allows for the creation of to-do lists and provides clear visualizations of project progress, reducing the need for frequent status meetings and reports.
One of the standout features of Project Panorama is its automatic timeline calculation, which clearly indicates whether a project is on track, ahead of schedule, or delayed. Users can be assigned specific tasks, and access to different parts of the project can be controlled. The plugin supports the use of milestones, file uploads, reviews, and approvals, enhancing collaboration and communication through a project portal.
Key Features:
- Automatic calculation of project timelines
- Task assignment and user access control
- Milestones, file uploads, reviews, and approvals
- Integrated project portal for easy communication
Price:
- Personal – $296
- Professional – $522
- Business – $809
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CoSchedule
CoSchedule is a comprehensive WordPress plugin designed to simplify project management for individuals and teams. With its array of built-in features, project managers can efficiently organize marketing tasks directly from their WordPress dashboard, ensuring seamless tracking of progress and deadlines.
Key Features:
- Content Organizer: Manage and publish content directly from WordPress.
- Asset Organizer: Upload and share documents, videos, and audio files.
- Visual Marketing Calendar: Mark deadlines and schedule events.
- Drag-and-Drop Interface: Easily adjust project timelines and calendar events.
Price:
- Basic: $29
Read More: 4 Best Social Media Tools To Publish Content
Business Manager
Business Manager is your all-in-one solution for WordPress project management, ERP, HR, and CRM needs.
Key Features
- Holistic Business Management: Easily organize employees, projects, clients, and documents all in one place for streamlined operations.
- Employee Management: Maintain detailed employee records, manage leave requests, and conduct performance reviews effortlessly.
- Client Management: Record client details, manage contact information, and track interactions for improved client relations.
- Project Management: Assign projects, track progress, and utilize kanban boards for effective project management.
Price:
Free
Taskbuilder
Taskbuilder empowers teams to efficiently manage tasks and projects within WordPress, leading to increased productivity and collaboration. This versatile plugin is designed to streamline task and project management within WordPress.
Key Features:
- Flexible Kanban Board: Organize tasks with ease using a drag-and-drop interface, allowing seamless movement between boards for effective visualization of work progress.
- Front-end Management: Handle tasks and projects directly from the front end, breaking tasks into checklists to monitor progress efficiently.
- Customization Options: Customize email notification templates, create unlimited custom statuses, priorities, and categories for tasks and projects, and utilize macro tags for enhanced flexibility.
- Efficient Filtering: Filter tasks based on title, project name, status, priority, and user names, with the option to enable a list view for improved organization and navigation.
Price:
- Single Site License: $49.99 per year
- 5-Sites License: $79.99 per year
- 10-Sites License: $139.99
Read More: Outsourcing WordPress Maintenance Tasks to Maximize Efficiency
Conclusion
When managing WordPress projects, choose a plugin tailored to your team’s needs. Don’t settle for tools that hinder productivity or lack essential features. Regularly review available options and upgrade to plugins offering better task management, team collaboration, scheduling, reporting, and integration capabilities. The right plugin can supercharge your workflow, keep everyone in sync, and deliver successful projects on time. Invest effort in finding the perfect fit for a smoother project management experience.
