Creating a website is more than just making it look good – it’s also about keeping important and sensitive information safe. Imagine a world where the forms on your website not only work smoothly but also follow strict rules to keep your personal details secure. That’s what we’re talking about when we say “HIPAA-Compliant WordPress forms.”
In this blog, we’ll break down what HIPAA is, why it matters for online forms, and show you the best WordPress forms that keep your health info safe while being easy to use.
What is HIPAA?
HIPAA, or the Health Insurance Portability and Accountability Act, safeguards your health information. It is a set of rules that ensure your private medical details stay just that – private. Whether you’re at the doctor’s office or sharing health info online, HIPAA makes sure your data is handled securely.
It also gives you control over who gets to see your health records and sets the standard for how healthcare providers and websites must protect this information.
Why Do We Require HIPAA-Compliant Forms?
HIPAA-compliant forms are crucial for several reasons, especially when dealing with sensitive health information. Here’s why:
- Privacy Protection: HIPAA-compliant forms ensure individuals have control over who accesses their health information. It also helps establish strict guidelines to maintain the confidentiality of personal health data, reducing the risk of unauthorized access.
- Legal Compliance: Adhering to HIPAA regulations is not just a best practice; it’s a legal requirement for entities handling health-related data. Non-compliance can lead to severe penalties, making it essential for healthcare providers and websites to meet these standards.
- Building Trust: Using HIPAA-compliant forms demonstrates a commitment to patient privacy, fostering trust between healthcare providers and individuals. Upholding privacy standards also enhances the reputation of healthcare services, assuring users that their data is handled responsibly.
- Security Measures: HIPAA compliance necessitates robust data encryption, ensuring that information is transmitted and stored securely. Implementing access controls also limits who can view and handle sensitive health data, adding an extra layer of security.
- Streamlined Processes: HIPAA-compliant forms streamline communication between patients and healthcare providers while maintaining the necessary security measures. Despite stringent requirements, these forms can be designed to offer a user-friendly experience, making it easy for individuals to interact with healthcare services online.
Read: WordPress Accessibility: Compliance with WCAG Standards
Best HIPAA-Compliant WordPress Forms
Choosing the right forms for your WordPress website is pivotal in ensuring secure and seamless interactions within the healthcare system.
Below, we’ve rounded up the best HIPAA-compliant WordPress forms that harmonize the user-friendly environment of WordPress with the stringent privacy demands of HIPAA.
1. WP Forms: HIPAA-Compliant WordPress Form Builder
WPForms, a HIPAA-compliant form builder, offers a swift solution for creating diverse forms like contact, feedback, subscription, and payment forms. Featuring a user-friendly drag-and-drop WordPress form builder, it ensures quick form development.
With responsive, mobile-friendly designs and smart conditional logic, customization becomes seamless. Plus, the platform provides pre-designed form templates and embeds easily into websites.
The key features include:
- Form Templates
- Multi-Page Forms
- Stripe Pro Addon
- Constant Contact Integration
- Mailchimp Addon
WPForms also offers robust spam protection, ensuring a secure and efficient form-building experience tailored to individual needs.
Pricing: The premium version of this plugin has four plans:
- Basic ($49.50/yearly)
- Plus ($99.50/yearly)
- Pro ($199.50/yearly)
- Elite ($299.50/yearly)
Learn: ADA Compliance WordPress: Making Your Website Compliant
Get the Best HIPAA-compliant Form on WordPress
With WPForms HIPAA-compliant form builder, building forms and ensuring secure data collection has never been easier.
2. Gravity Forms: HIPAA-Compliant WordPress Forms
Gravity Forms, a trusted choice for web professionals, provides a potent solution for creating HIPAA-compliant WordPress forms. The platform’s drag-and-drop feature enables quick field placement and workflow visualization.
Whereas, its robust data capture capabilities empower users to build custom forms and workflows seamlessly within WordPress.
Key features are:
- Visual Form Editor
- Secure Data Collection
- File Uploads
- Conditional Logic
- Online Payment Collection
Gravity Forms integrates with apps like Slack, MailChimp, and Zapier for enhanced functionality. Additionally, users can configure forms dynamically, showing or hiding elements based on user selections.
Pricing: This form plugin has three plans:
- Basic License ($59/yearly/1 site)
- Pro License ($159/yearly/ 3 sites)
- Elite License ($259/yearly/ Unlimited sites)
Read: Essential Web Development Tools Every Website Developer Needs
3. HIPAAtizer: HIPAA-Compliant Online Forms
HIPAAtizer offers a secure, user-friendly, and affordable solution for creating HIPAA-compliant online forms. With ready-to-use drag-and-drop components, it simplifies form building while ensuring HIPAA compliance and robust security. Users can also streamline data collection effortlessly while keeping the existing templates.
The platform’s standout features include:
- Easy form creation and editing.
- Seamless integration with third-party systems.
- Versatile sharing options via website embedding, links, or QR codes.
Experience the convenience of maintaining HIPAA compliance without compromising on user accessibility with HIPAAtizer’s comprehensive form builder.
Pricing: The premium version has three plans with a 30-day free trial. The plans are:
- Simple Compliance Gold ($29/per month, billed annually)
- Compliance Gold Plus ($39/per month, billed annually)
- Simple Compliance Platinum ($99/per month, billed annually)
Know more: Best WordPress CRM Plugins
4. Ninja Forms: Premium HIPAA-Compliant WordPress Form Builder
Ninja Forms, boasting over 30 million downloads, is a premium HIPAA-compliant form builder for WordPress. With its user-friendly interface, even beginners can effortlessly design professional forms without any coding skills. The platform provides intuitive drag-and-drop functionality and easy row/column layouts for streamlined form building.
Key features are:
- Drag and Drop Form Builder
- Multi-page Forms
- Conditional Forms
- Integration with MailChimp, Constant Contact, and more.
Other noteworthy features include the ability to securely send or export submissions as PDFs or Excel files. Plus, accepting PayPal and credit card payments directly through WordPress forms.
Pricing: This WordPress form plugin has three plans:
- Plus ($99/yearly/3 sites)
- Pro ($199/year/ 20 sites)
- Elite ($499/year/ Unlimited sites)
5. Contact Form 7: Build Free HIPAA-Compliant WordPress Forms
Contact Form 7, a free WordPress plugin, offers a simple and flexible solution for creating HIPAA-compliant forms. With the ability to manage multiple contact forms, users can easily customize both the form and mail contents using simple markup. The plugin also supports Ajax-powered submitting, includes CAPTCHA for enhanced security, and integrates Akismet spam filtering.
This WordPress form plugin is a straightforward yet effective choice for those seeking a no-cost option with reliable features for managing various types of forms on WordPress websites.
Pricing: Free to download and use.
Further reading: Best WordPress Security Service Providers and Plugins
6. Jotform: HIPAA-Compliant Form
Jotform stands out as the easiest online form builder, offering powerful forms with conditional logic, payment acceptance, report generation, and workflow automation. Notably, Jotform provides HIPAA-compliant online forms, ensuring a secure and convenient means to collect sensitive patient information.
Notable features of this form:
- Ready-to-use HIPAA form templates.
- Easy to collect payments and consent forms.
- Securely stores patient data.
- Integration with PayPal, Slack, Google Sheets, and more.
The platform also facilitates HIPAA compliance with a Business Associate Agreement (BAA). This allows organizations to securely gather and centralize medical information, patient feedback, employee applications, and payments in one confidential and protected space.
Pricing: It has two plans: Gold ($99/month/billed annually) and Enterprise plan with a custom quote.
Read more: Ultimate WordPress Security Guide
7. Formsite: HIPAA-Compliant Online Form Builder
Formsite offers a highly customizable and HIPAA-compliant online form-building solution. Users can personalize forms using tools, starting with pre-made themes and further aligning them with their branding.
The drag-and-drop form builder supports over 100 templates and 40 question types for creating registrations, surveys, order forms, and more.
Key features of this form are:
- Responsive forms for mobile/tablet users
- Easy import and export of data
- 5000+ integrations
- Securely share or embed forms and receive real-time results with email notifications.
Formsite allows for result exportation, integration with third-party services, and seamless payment processing through various payment service options like PayPal, Authorize.net, Stripe, or Pay by Check.
Pricing: This form offers five plans:
- Deluxe ($21/month/5 forms)
- Formsite PRO 1 ($34/month/10 forms)
- PRO 2 ($59/month/25 forms)
- PRO 3 ($84/month/100 forms)
- Enterprise ($209/month/1000 forms)
Further reading: Best HIPAA-Compliant WordPress Hosting Services
Get HIPAA-compliant Forms Setup on Your WordPress Site
Your patients’ privacy should be a top priority. We can help you setup a form on your WordPress site to ensure patient privacy & compliance.
To Sum Up
For HIPAA-compliant WordPress forms, the above variety of powerful solutions cater to diverse needs. Whether it’s the simplicity of Contact Form 7, the versatility of WPForms, or the high customization offered by Formsite, each platform brings unique strengths to the table.
From drag-and-drop builders to conditional logic, secure payment processing, and seamless integrations, these form builders empower users to effortlessly collect and manage sensitive data while adhering to strict HIPAA standards. The choice ultimately as to which form is best for your website depends on specific requirements and preferences.
