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How to Export All Posts From WordPress: 3 Easy Methods 

Written By: author image Aishwarya Mehta
author image Aishwarya Mehta
How to export all posts from WordPress

When you own a WordPress website, there can be multiple situations where you need to export all your current database or make WordPress changes. Whether you are changing your domain name, migrating to another platform, or simply just want to create a secure backup for your blog posts, knowing how to export all posts from WordPress is important. 

Now, the question is, How do we do that? Luckily, exploring all your posts from WordPress is easier than you think. Even if you are a beginner in WordPress, you can easily export your WordPress posts without breaking anything on the site. 

Now, sure how? Don’t worry; we are here to help you with our new blog, which explores three easy methods for exporting all posts during WordPress development. So, let’s get started. 

Why Do You Need to Export Posts From WordPress?

Export Posts From WordPress

Well, there is no specific reason to export posts from WordPress. It can vary depending on the specific needs of specific websites. Exporting WordPress posts might seem like a technical task, but it’s actually essential for several reasons. 

First off, it gives you the freedom to back up your content, which is super important if you’re thinking about moving to a new platform or even just keeping a safety net in case anything goes wrong with your site. Nobody wants to lose years of blog posts or valuable content due to a technical glitch, right? 

Another key reason is the ease of content and WordPress migration. Let’s say you’re redesigning your website or moving to a new theme—exporting your posts allows you to smoothly transfer all your content without any hassle. Plus, exporting posts helps with organizing and archiving old content. Whether it’s for creating an offline portfolio or for analytics purposes, having your posts exported makes managing your content a breeze!

Also learn about: How to Export and Import Specific Elementor Page in WordPress?

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How to Export All Posts From WordPress: 3 Methods 

While there are multiple ways out there to export all posts from WordPress, we have collated three easy methods to help you structure the process. Let’s see what these three methods are: 

Method One: Export All Posts From WordPress Using Export Tool 

Did you know WordPress has an in-built export tool that lets you export all your content, including posts in WordPress? WordPress never fails to make the process easier for its users! 

You can access this tool from your WordPress dashboard by going to Tool> Export and downloading post pages or any media files from your site. 

When you choose to export all content from your WordPress site, it doesn’t just stop at posts and pages. It also includes everything else, like comments, navigation menus, terms, custom fields, and even custom post types, all neatly packaged into the export file.

Once you’ve decided what to export, just hit the “Download Export File” button. This will save an XML file that you can easily import into another WordPress site using the built-in import tool, making the whole process smooth and hassle-free!

Give it read: How to Hide The Author’s Name from WordPress Blog Posts?

But What if I need to Export Posts with Images?

You must be thinking about the above question! Well, that’s a good question to put because the first method only lets you export posts without images. If you want to export your posts with images, you need to download the WP-Content/Uploads folder. 

You can access your website’s files either through the File Manager provided by your WordPress host or using an FTP account. Here’s how to download the using your hosting manager file:

  1. Using Your Hosting File Manager: 
  • Log in to your hosting account and go to the File Manager (you’ll usually find this in your hosting dashboard).
  • Find the root folder for your site (it’s often called public_html or something similar).
  • Go to wp-content: Inside the root folder, you’ll see a folder called wp-content. Click on it.
  • Download the uploads folder: Right-click on the uploads folder and select Download. It’s a good idea to download it as a ZIP file, which makes things more organized.
  • Save it to your computer: The folder will be saved on your device, and you can unzip it and use the files whenever you need.
  1. Using an FTP Client
  • Connect via FTP: Set up an FTP account with your hosting provider and log in using an FTP program like FileZilla.
  • Find wp-content: Once connected, navigate to the wp-content folder in your site files.
  • Download the uploads folder: Right-click on the uploads folder and hit Download. The files will be saved directly to your computer.

Also Check: How to Setup an FTP Account for WordPress?

A Couple of Quick Tips:

  • You’ll notice multiple copies of the same image in different sizes—this is normal! WordPress automatically creates different versions for things like thumbnails.
  • Always keep a backup of your media files, especially if you’re making changes to your site or moving to a new one.

Find Out: 10 Most Common WordPress Errors: How to Fix Them?

Method 2: Exporting WordPress Posts to PDF

The first method for moving WordPress posts between sites is quick and efficient. However, the exported file is in a format that can only be read by WordPress, making it unusable outside the platform.

If you’re looking for a way to export WordPress posts with images into a more accessible format like PDF, a specialized plugin is the way to go. This is especially useful for bloggers who want to repurpose their content or share it in a more readable format. The good news is that by using the right plugin, both your text and images will be exported together, eliminating the hassle of downloading them separately.

Here, you can export your WordPress blog posts to PDF using the Print My Blog plugin, a simple yet powerful tool for creating PDF versions of your content:

  1. Install and activate the plugin: Start by installing Print My Blog from your WordPress dashboard and activating it.
  2. Configure the plugin: Head to Print My Blog → Settings and check the box next to Posts. Don’t forget to hit Save Settings to apply your changes.
  3. Export your post: Go to the blog post you want to convert. You’ll notice a new PDF button at the top of the page. Clicking it will bring up a pop-up window with the option to print your post.
  4. Print as PDF: In the pop-up, select the Print to PDF button. Your browser’s print settings will open. Change the destination to Save as PDF, then click Save to complete the process.

Note: By default, the plugin will export your posts with the site title, date, featured image, and content. If you’d like more control over the content that gets included or how the layout looks, you can easily tweak these settings by going to Print My Blog → Settings → Customize Buttons. This allows you to adjust elements like page layout or export multiple posts in one PDF, making it perfect for those who need to condense content or create multi-post documents.

Do not miss: From Design to Document: Figma to PDF Made Easy

Method 3: Exporting Specific Blog Posts from Different Categories

WordPress makes it easy to export specific blog posts by allowing you to filter them based on various factors like category, date range, author, and status. 

This flexibility is great when you don’t need to export your entire site and just want to grab certain posts for migration or backup.

Using this filtering feature, especially the Author constraint, can be super helpful for targeting posts from different categories. Let’swalk through the steps:

  1. Create a dummy user: Head to Users → Add New from your WordPress dashboard. Fill in the necessary details and assign the role of a Author. For example, you could name this user ” non.”Assign posts to the dummy user: Go to Posts → All Posts and select the blog posts you want to export. Change the author of these posts to the dummy user you just created.
  2. Export the posts: Now, navigate to Tools → Export and choose Posts. Under the Author filter, select your dummy account (e.g., “non” and click Download Export File.

Why Export Specific Posts?

Before we conclude our point, we would like to address this question as well. There are plenty of reasons why you might want to export only certain posts rather than the whole lot. 

For example, if you’re revamping a section of your blog or transferring content to a new site, this method saves time and keeps everything organized. You can be precise when exporting posts from selected categories or authors, ensuring you get just what you need. WordPress makes the process so easy, and even non-technical users can do it without any stress!


Know: How to Add New Users to Your WordPress Website

Wrapping Up

Exporting all your posts from WordPress doesn’t have to be complicated. Whether you’re moving to a new site, creating backups, or repurposing content, WordPress offers several ways to do it. You can use the built-in export tool for a quick export, target specific posts using filters, or even export your posts as PDFs with plugins for more flexibility. Each method caters to different needs, so you can choose the one that works best for your situation. With these easy steps, you’ll have your WordPress posts exported and ready in no time!

FAQS

Can I export all my WordPress posts, including images?

While WordPress allows you to export all posts using the built-in Tool, it doesn’t include images in the export file. To export images, you need to manually download the wp-content/uploads folder via your hosting provider’s Manager or an FTP client.

How do I export WordPress posts to Excel?

WordPress doesn’t normally export posts in Excel format. However, you can use plugins like WP All Export to export your posts as a CSV file, which you can then open in Excel. This plugin allows you to choose which data fields (e.g., title, content, categories) you want to export.

Is it possible to export only specific posts from certain categories?

Yes, WordPress’s export tool allows you to filter posts by category, author-date range, and post status, so you can export only specific posts without exporting your entire content.

How can I export my WordPress posts as a PDF?

To export posts as PDFs, you’ll need a plugin like Print My Blog. This plugin allows you to convert your posts, including images, into PDF format, which is ideal for repurposing content for newsletters or offline sharing.

Can I export WordPress posts to another site?

Yes, using WWordPress’s built-in Export Tool (found under Tools → Export), you can export your posts as an XML file. You can then import this file into another WordPress site using the import tool, which will seamlessly transfer all your selected posts


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